Stallholder/Contractor Details

Your Name *

Business/Organisation *

Address *

Contact Number *

Email *

Please select one option based on the service you are providing the event *

• Contractor/Subcontractor
• Stallholder

Event Compliance Form - Contractor/SubContractor

Contractor Name

Please identify the items or services you are supplying Council?

• Equipment & Staging
• Amusements
• Infrastructure & VMS
• Security
• Sound
• Traffic
• Entertainment
• Workshop
• Other

Will you be using subcontractors for the job?

• Yes
• No

• I understand if subcontractors are used for any jobs their names and contact numbers are to be provided to the council prior to the event.

Subcontractor Details Please provide their name and number.

• All Contractors and subcontractors have read and understood the event emergency management plan provided – access/exit point, bump in/bump out times, site map, infrastructure map and vehicle access.

I have communicated to all my employees and subcontractors the entry/exit of the event site.

• Yes
• No

I will ensure all my employees and subcontractors contact the Council events team prior to entering and exiting the event site.

• Yes
• No

I understand it is the contractor/subcontractor’s responsibility to set up all equipment safely and ready to use.

• Yes
• No

Are you directly working with children at this Council event?

• Yes
• No

Please add the full name and Working with Children Check numbers (WWCC) for all staff working directly with children at this event:

• I understand it is my responsibility as the contractor to manage the communication between Council

• I understand all installation issues will be discussed and rectified with project managers and the contractor representative.

• I have provided Council will the relevant SWMS and risk assessments for the job. If applicable

If you have not provided your insurance and certification documents to Council, please upload the documents here For sporting categories please upload records of sporting achievements.
(Files size must not be larger than 5 MB total. Only pdf, jpg and png file types are accepted)

• I declare that all the information is accurate and true.

I agree to respect and treat Council staff with courtesy. I will not threaten or abuse staff or volunteers during the event, bump in or out. (If you do not comply with any of the terms and conditions, you and/or your staff may be required to leave the event immediately and may be refused to participate in future Hawkesbury City Council events.)

• Yes
• No

Event Compliance Form - Stallholder

Please select one option

• I am a market stallholder
• I am a food and beverage vendor

Event Compliance Form - Market Stallholder

Stall Name

• I will read and understand the event emergency management plan to be provided to me – access/exit point, bump in/bump out times, vehicle access.

• I understand all stallholders must be onsite and completely set up by the designated time.

• I understand that my structure will be weighted down and secured properly. All marquees must have weights applied on each leg.

• I understand pegging structure can only be done at some locations. (Council staff will advise if this is an option).

Is this a correct representation of a marquee weighted down.

• Yes
• No

• I understand as a stallholder that entering the event site will have their photos taken. The stallholder gives consent for the organiser to take photos and videos of their product, stand and stall for Council Use.

• I understand all waste must be taken away by stallholders at the closure of the event.

I acknowledge that glass is prohibited unless approved by Council and the Police.

• Yes
• No

Please refer to this link for more information About the Plastic Bans

• I acknowledge that single use items are not accepted at Council events.

• I understand Council will not be held responsible for any lost, damage or injury arising from adverse conditions or any other cancellations factors that are not within Council’s control.

• I understand there may not be access to water and power at the event and I will plan accordingly.

I have provided Council will the insurances for my stall. If applicable. I understand that if I do not supply my public liability insurance, I cannot take part in the event.

• Yes
• No

If you have not provided your insurance and certifications documents to Council, please upload the documents here. For sporting categories please upload records of sporting achievements.
(Files size must not be larger than 5 MB total. Only pdf, jpg and png file types are accepted)

• I have answered all the questions truthfully and to the best of my knowledge.

I agree to respect and treat Council staff with courtesy. I will not threaten or abuse staff or volunteers during the event, bump in or out. (If you do not comply with any of the terms and conditions, you and/or your staff may be required to leave the event immediately and may be refused to participate in future Hawkesbury City Council events.)

• Yes
• No

Event Compliance Form - Food and Beverage Stallholder

Stall Name

• I will read and understand the event emergency management plan to be provided to me – access/exit point, bump in/bump out times, vehicle access.

• I understand all stallholders must be onsite and completely set up by the designated time.

• I understand that my structure will be weighted down and secured properly. All marquees must have weights applied on each leg.

• I understand pegging structure can only be done at some locations. (Council staff will advise if this is an option).

Is this a correct representation of a marquee weighted down.

• Yes
• No

• I understand as a stallholder that entering the event site will have their photos taken. The stallholder gives consent for the organiser to take photos and videos of their product, stand and stall for Council Use.

• I understand all waste must be taken away by stallholders at the closure of the event.

I acknowledge that glass is prohibited unless approved by Council and the Police.

• Yes
• No

Please refer to this link for more information About the Plastic Bans

• I acknowledge that single use items are not accepted at Council events.

• I understand Council will not be held responsible for any lost, damage or injury arising from adverse conditions or any other cancellations factors that are not within Council’s control.

• I understand there may not be access to water and power at the event and I will plan accordingly.

Food Stallholders must comply with the NSW Food Authority: Guidelines for Food Businesses at Temporary Events, NSW Food Act 2003 and ASNZS Electrical Regulations.

• I understand food and safety inspections may be conducted at the event by the Council’s Environmental Health Officers and Safety Officers.

I have provided Council will the insurances for my stall. If applicable. I understand that if I do not supply my public liability insurance, I cannot take part in the event.

• Yes
• No

If you have not provided your insurance and certifications documents to Council, please upload the documents here.
(Files size must not be larger than 5 MB total. Only pdf, jpg and png file types are accepted)

Have you completed registration of temporary food premises and food vending vehicles? If yes, upload here. If no, please fill out the form first and come back and upload here. Form can be found here. (Files size must not be larger than 5 MB total. Only pdf, jpg and png file types are accepted)

• I have answered all the questions truthfully and to the best of my knowledge.

I agree to respect and treat Council staff with courtesy. I will not threaten or abuse staff or volunteers during the event, bump in or out. (If you do not comply with any of the terms and conditions, you and/or your staff may be required to leave the event immediately and may be refused to participate in future Hawkesbury City Council events.)

• Yes
• No